AP AUTOMATION · RAINDROP SYSTEMS
NO OCR. NO TEMPLATES.
JUST TOUCHLESS AP.
AP automation software, live in under 3 months.
AP automation software with no OCR, no templates, live in under 3 months. Raindrop Systems built AP Automation to eliminate manual invoice entry entirely, not make it 20% faster with better scanning. No old school OCR. No brittle templates that break the moment a supplier changes their invoice layout. Just AI that reads any invoice, in any format, from any channel, and gets it coded, matched, and routed without a human touching it. Pay with confidence, and pay fast.
From downpour to done
Invoice chaos is a downpour: PDFs, emails, portal uploads, paper scans, all landing on your AP team at once. Accounts payable automation is supposed to solve that, but most tools just add a faster queue. Raindrop Systems turns that downpour into done, invoice after invoice, with nothing stuck in a queue waiting for a human to key it in.
What Cordis Did With Raindrop Systems
Cordis, a global medical device manufacturer, stood up AP across the US, EMEA, and APAC on JD Edwards after a spinoff. These are its results on Raindrop Systems.
AP Automation Software: Key Benefits
Touchless Invoice Processing
Raindrop Systems skips OCR and templates entirely. AI trained to understand invoice data structurally reads whatever arrives: a PDF, a portal upload, an EDI feed, even a photo of a paper receipt. No setup per supplier, no template library to maintain.
Smarter Matching, Less Chasing
Automated 2-way and 3-way matching reconciles invoice, PO, and receipt without a human cross-referencing three systems. Invoices with no PO get auto-coded by machine learning based on historical patterns and GL rules, instead of landing in someone’s inbox to guess at.
Proactive Fraud Detection
Raindrop Systems flags duplicate invoice numbers, suspicious payment patterns, and mismatched supplier data before payment goes out, not after. Built-in detection with no OCR templates to maintain or patch.
ERP Integration That Doesn’t Ask You to Rip and Replace
AP Automation integrates with the ERP you already run, pushing approved invoices straight through for payment, or pay directly through the Raindrop Systems platform via RainPay. An ERP-agnostic path instead of a multi-month systems project.
Full Visibility, Zero Guesswork
Real-time dashboards and full audit trails show spend by department, category, and supplier, no monthly report required. Legal and compliance teams get real-time policy compliance instead of a reconstruction project after the fact. For spend patterns across the whole organization, Analytics extends that same real-time visibility across sourcing, contracts, and supplier spend in one view.
Fast, Low-Disruption Implementation
Most AP automation projects stall in the ERP integration phase. Raindrop Systems doesn’t. Implementations go live in under 3 months, even across multi-region, multi-ERP environments, with no ERP replacement required. That speed matters most if you’re a shared services or finance transformation leader standing up AP fast after a spinoff, acquisition, or carve-out.
Match and Validate Automatically
AI-powered matching automatically compares invoices to POs and receipts. When no PO exists, machine learning learns your patterns to auto-code invoices.
Integrate and Pay
Push approved invoices to your ERP for real-time financial updates, or pay directly through Raindrop Systems.
Built Into the Full Source-to-Pay Suite
AP Automation isn’t a bolt-on. It’s part of Raindrop Systems’ full Source-to-Pay (S2P) platform, which is exactly why it holds context a point tool never sees: the invoice your AP team processes already carries the PO and contract data that created it. Structured invoice data flows in from E-Invoicing already matched to purchase orders and contract terms, so AP isn’t reconstructing context an upstream system already had. Approved invoices flow out to RainPay for execution, closing the loop from sourcing to payment on one platform instead of stitching together point tools.
That matters more than it sounds like it should. Legacy OCR-based capture tools solve invoice reading and stop there, leaving your team to manually reconcile PO terms and contract obligations in a separate system. P2P suites where AP is a bolt-on module often fare only marginally better: the module technically exists, but it wasn’t designed alongside sourcing and contracts, so context still gets lost at the handoff. When AP lives inside the same suite as sourcing, e-invoicing, and payments, an invoice isn’t just data to key in. It’s the last step of a process your platform already understands end to end. See how this distinction plays out in practice in touchless versus autonomous procurement and payables.
Ask Rain
Rain, Raindrop Systems’ AI agent, doesn’t just process invoices in the background. You can ask Rain directly: which invoices are on hold and why, where the bottleneck sits this week, whether a specific supplier’s payments are trending late. Rain diagnoses the underlying issue and creates a plan of action, instead of handing back a dashboard and leaving you to interpret it.
This isn’t backend automation dressed up as intelligence. It’s a conversational layer over your own AP data, the part most vendors skip. Executives get plain-language answers to real questions (“why is our cycle time up this month?”) without pulling a report or looping in the AP team to explain it. Ask Rain the question you’d otherwise ask a person, and get an answer with a next step attached.
Raindrop Systems in Action: A Customer Story
Cordis, a global medical device manufacturer, spun off from its parent company and needed to stand up an entirely new AP function across the US, EMEA, and APAC on JD Edwards, fast. No existing team, no established process, and three regions expecting invoices to get paid on time from day one.
Raindrop Systems got them there. Cordis cut invoice cycle time by 76%, down from roughly 30 business days to about 7. AI now auto-codes 93% of invoices, and first-time supplier match rates run above 93%. 56% of invoices process completely touchless, no human intervention at all.
Maybe the most telling number: offshore staffing dropped by a third, without sacrificing throughput. The acquired business unit was absorbed into Cordis’s AP function with zero incremental headcount added. That’s not a story about doing more with the same team. It’s doing more with less, across three continents, on a brand-new ERP instance, inside the first year of a spinoff. This is what “fast” looks like at enterprise scale.
“This is the fastest AP implementation I’ve ever seen, we were live in less than 3 months.”
AP Manager, Midwest Vision Partners
See what a cycle time like Cordis’s would look like on your own invoice volume.
Recognized by the Analysts Who Watch This Space
The Hackett Group awarded Raindrop Systems its Customer Value Badge for P2P (a category that covers AP), and named Raindrop Systems to its 2025-2026 “50 to Watch” Procurement Technology List. Raindrop Systems is also referenced in Gartner research on Source-to-Pay suite implementation and AI-driven procurement workflows. If you’re a Controller or CFO who needs to justify this decision internally, that’s third-party validation from the analysts your own leadership already reads, not just a vendor’s word for it.
FAQ
AI invoice ingestion means invoices are read without OCR or templates, matched automatically against POs and receipts, and routed for approval based on your existing rules. Approvers see what needs a decision, not a stack of PDFs to interpret first.
Yes. The platform integrates with the ERP you already run, pushing approved invoices through for payment or routing them through RainPay. No ERP replacement required.
Accounts payable automation should mean you always know where invoices stand, not just once a month. Real-time dashboards show spend by department, category, and supplier, backed by full audit trails, with no end-of-month report required.
Most implementations go live in under 3 months, including multi-region, multi-ERP environments like Cordis's post-spinoff rollout across the US, EMEA, and APAC. Your ERP stays in place; AP Automation integrates with it rather than replacing it.
Structured invoice data arrives from E-Invoicing already matched to POs and contracts, AP Automation handles matching, coding, and fraud checks, and approved invoices flow to RainPay for payment execution. One platform, one continuous flow.
Automated AP follows fixed rules. Rain, Raindrop Systems' AI agent, goes further: ask it a direct question about your invoices (what's on hold, what's causing a bottleneck) and it diagnoses the issue and proposes a plan of action, not just a report.
Machine learning auto-codes non-PO invoices (subscriptions, services, one-off purchases) using historical coding patterns and your GL rules, instead of routing them to a person's inbox to guess at. At Cordis, 93% of invoices get auto-coded this way.
Raindrop Systems flags duplicate invoice numbers, suspicious payment patterns, and mismatched supplier data before payment goes out, not after. Pre-payment detection means IT and security aren't relying on a post-mortem to catch what already happened.
See AP Automation In Action, Under 3 Months
AP Automation is built for finance and procurement teams working together, not finance chasing procurement for context procurement already has. If your AP team is still keying in invoices, chasing approvers, or reconciling three systems by hand, there’s a faster way to run this: AP automation software that’s live in under 3 months. Explore how AP Automation fits your finance team’s workflow specifically.